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Questions to Ask a Wedding Venue

Updated: Apr 1

Selecting a venue can be a tricky process. So many to choose from! Where do you even begin? Don't worry we did a whole post on "How to choose the perfect venue", you can find that here 'Insert venue post". In addition, we have compiled a list of questions for you to research and/or ask before and during a venue tour! Print this out and take it with you. You can thank us later. :) Happy Planning! 



Before you tour the venue:

Before visiting a wedding venue, it's crucial to gather some essential details. Firstly, inquire about the venue's availability, and if there are any discounts for off-season weddings. Additionally, ask about the reservation time frame to secure your desired date and the rental fee, ensuring clarity on what's included in the cost. Understanding the venue's style is essential, ensuring it aligns with your vision. Lastly, confirm whether the venue can accommodate both the ceremony and reception if that's what you desire.


Photographer: Brit Floyd Weddings


During the Tour:

As you tour the venue, delve into specifics about its capacity, ensuring it can comfortably accommodate your guest list. Inquire about spaces for a cocktail hour and the proximity between ceremony and reception locations. It's also important to consider guest convenience, asking about nearby accommodations and public transportation options. Take note of the venue's aesthetic features and available services, such as catering and event coordination. Assess the outdoor space and inquire about backup plans for outdoor ceremonies in case of inclement weather. Additionally, clarify logistical details like rental hours, parking availability, restroom facilities, and bridal party preparation areas.


Photographer: Heather Purvis


Financial Matters:

Financial matters are critical when choosing a wedding venue. Understand the deposit, cancellation, and refund policies to avoid any surprises later on. Inquire about additional fees beyond the rental cost and confirm if the venue has liability insurance. Explore payment options and methods accepted by the venue to ensure a smooth transaction process.


Venue: Station 3


Food and Beverage:

Food and beverage arrangements play a significant role in your wedding celebration. Determine if the venue has an in-house caterer and kitchen facilities. Discuss alcohol policies, including whether you can bring your own and if there's a corkage fee. If considering an in-house baker, inquire about their offerings and any associated fees.


Photographer: Courtney Tate Photo


Regarding Vendors:

Your chosen vendors contribute to the overall success of your wedding day. Ensure the venue can accommodate your entertainment choices, such as DJs or live bands, and inquire about sound system availability. Clarify any noise restrictions that may impact your event. Understand setup timelines for vendors and whether you're allowed to bring in outside vendors, along with any insurance requirements.


Photographer: Agape House Studio


Decor Related:

Discuss decoration policies, including whether you can bring your own decor and if there are any restrictions on rearranging items within the venue. Inquire about decor items included in the rental fee and any regulations regarding open flames. Additionally, ask to see examples of past decor setups to gauge compatibility with your vision. Finally, understand the venue's setup and breakdown services to plan accordingly.


Photographer: Ally Joe Photography


Final Meeting Questions:

Before finalizing your decision, address logistical and contractual matters with the venue. Confirm the deadline for the final payment and establish a point of contact for ongoing communication. Discuss signage needs and whether the venue allows early visits with vendors. Lastly, ensure clarity on contract terms to secure your chosen date and understand all policies in place.


Questions to ask your wedding venue

Click here to download our pdf for questions to ask your wedding venue.

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